Taxation & Tax Tips

How To Reduce Capital Gains Tax: Strategic Tips and Tricks

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Glenn-squared

Glenn Harris

Director

“Buy Low, Sell High” – Every Investor Ever

“Buy Low, Sell High” may be the investor’s mantra, but what comes after selling high and you encounter capital gains?

Paying Capital Gains Tax (CGT) is a financial consideration that can take a significant bite out of your profits.

Therefore, understanding how to reduce capital gains tax in Australia is crucial for savvy investors looking to maximise their returns.

This guide dives into practical strategies for minimising CGT, with an emphasis on Australian regulations as outlined by the Australian Taxation Office (ATO).

Understanding Capital Gains Tax

Capital Gains Tax in Australia applies to the profit from the sale of an investment, such as real estate, shares, cryptocurrency, or even collectibles. If you sell an asset for more than you paid for it, the profit is considered a capital gain and may be subject to CGT.

However, the ATO provides various methods and concessions to legally reduce or defer your Capital Gains tax bill.

Detailed guidelines are available on the ATO’s website, offering a comprehensive resource for understanding CGT implications (ATO CGT Essentials).

Strategic CGT Planning

Reducing your Capital Gains Tax requires strategic planning, an understanding of ATO regulations, and timely execution of tax-saving strategies.

From leveraging the CGT discount for long-term holdings to making informed contributions to your superannuation, the opportunities for managing CGT are varied and potentially lucrative.

Strategies to Reduce CGT:

  1. Hold Investments for Over a Year: Assets held for more than 12 months qualify for a 50% General CGT discount for individuals and trusts in Australia. This significant reduction can halve your tax burden, making it a cornerstone strategy for long-term investors (ATO CGT Discount).
  2. Offset Gains with Capital Losses: The ATO allows investors to use capital losses to offset capital gains, potentially reducing capital gains taxes. If your capital loss exceeds your gains, you can carry over the loss to future years to offset against future gains. This strategy, known as tax-loss harvesting, requires careful planning and timing to ensure compliance with ATO regulations.
  3. Invest in Tax-Advantaged Structures: Contributions to superannuation funds can be an effective way to reduce CGT by offsetting any personal concessional contributions against any Capital Gain and thereby reducing your tax on this gain. Super funds are taxed at a concessional rate of 15%, significantly lower than personal income tax rates. Capital Gains in a superannuation fund are effectively taxed even lower at 10%. By strategically contributing to your super and also choosing a portfolio of assets that target a high component of Capital Gains, you can lower your overall tax liability.
  4. Structure and Timing: Holding the asset in the correct entity/entities and strategically considering the timing of the sale are critical in minimising the tax burden. Holding an asset in an individual name that is on the highest marginal tax rate may not be the ideal outcome than holding the asset in an individual in the family that is on a lower marginal rate.

Real Estate-Specific Strategies

  1. ATO Rollover Provisions: Australia has provisions for deferring capital gains through the rollover relief option when properties are compulsorily acquired or in certain business restructures. It’s critical to consult a tax specialist like Bishop Collins on these matters to understand the eligibility and application of rollover provisions (ATO Rollover Provisions).
  2. Main Residence Exemption: The ATO allows a full exemption from CGT for the sale of your main residence if you’ve lived in it for the entire period you’ve owned it. Partial exemptions may apply if the property was your main residence for only part of the ownership period or if it was used to produce income (ATO Main Residence Exemption).
  3. Self-Managed Super Funds (SMSFs): These funds offer a unique opportunity for real estate investment under certain conditions. When an SMSF invests in property, the fund pays a concessional rate of 15% on rental income, and Capital Gains Tax liability may be reduced to 10% if the property is held for more than 12 months. Furthermore, properties held until retirement and disposed of in the pension phase can potentially be sold tax-free. It’s essential to adhere to the ATO’s regulations concerning SMSF property investments and ensure that the investment aligns with the fund’s strategy (ATO SMSF Property Investments).

Advanced Capital Gain Considerations

  1. Charitable Contributions: Donating appreciated assets to a registered charity can provide a double benefit –
    a. Avoid Capital Gains Taxes on the appreciation
    b. Claim a tax deduction

This strategy requires adherence to specific ATO guidelines for charitable contributions.

  1. Investing in Small Business Concessions: The ATO offers several CGT concessions for small business owners, including exemptions and deferrals. These concessions can significantly reduce or even eliminate CGT on business assets under certain conditions. Familiarise yourself with the ATO’s criteria for small business CGT concessions to take full advantage of these opportunities (ATO Small Business CGT Concessions) or consult with a tax professional like Bishop Collins to understand how to reduce Capital Gains Tax through concessions.
  2. Utilising the ‘Six-Year Rule’ for Investment Properties: For property investors, the ATO’s ‘Six-Year Rule’ offers a valuable CGT exemption strategy. If you turn your main residence into an investment property, you may continue to treat it as your main residence for CGT purposes for up to six years after you move out, provided you don’t claim any other property as your main residence during this period. This rule can be particularly beneficial if you relocate temporarily for work or other reasons but plan to return to your home or sell it within six years (ATO Six-Year Rule). This strategy allows for significant tax savings and flexibility in managing investment properties.

Timing When You Pay Capital Gains Tax and Structure

The timing of recognising capital gains or losses and the structure through which assets are held can significantly impact your CGT obligations.

Strategic Timing

  • Year-End Planning: Assess potential capital gains and losses as the financial year-end approaches. If you have already realised gains during the year, consider selling underperforming assets to realise a loss and offset these gains.
  • Event-based Planning: Major life events, such as retirement, can change your income level and tax rate. Planning asset sales around these events may result in a more favourable tax treatment.

Choosing the Right Structure

  • Individual Ownership tends to be straightforward but might not offer the best tax efficiency for high-income earners due to the lack of income-splitting opportunities.
  • Trust Structures allow for the distribution of capital gains among beneficiaries, potentially reducing the overall tax burden by utilising lower tax brackets available to beneficiaries. Warning – some costs are higher under this structure such as Land Tax in some states.
  • Companies pay a flat rate of tax on capital gains, which can be advantageous or disadvantageous depending on individual circumstances. However, companies do not have access to the 50% CGT discount.
  • Partnerships attribute gains and losses directly to partners who pay tax at their individual rates, similar to individual ownership but allowing for income splitting between partners.
  • Self-Managed Super Funds (SMSFs) offer tax rates lower than personal tax rates and can be an efficient vehicle for holding certain investments. However, SMSFs have strict rules about the types of assets they can invest in and conditions under which they can borrow to invest.

Common Mistakes in Managing Capital Gains Tax (CGT) and Solutions

Balance scale gain and loss

Capital Gains Tax (CGT) can be a complex area where errors can lead to unnecessary tax payments or compliance issues with the Australian Taxation Office (ATO).

Understanding these common mistakes and implementing strategic solutions can optimise your tax position.

Mistake 1: Ignoring Timing for Selling Assets

One frequent oversight when learning how to reduce Capital Gains Tax, is not considering the timing of asset sales. Selling an asset before holding it for 12 months means missing out on the 50% CGT discount available to individuals and trusts.

Solution: Plan your asset sales strategically. If possible, delay selling assets until you’ve held them for over 12 months to qualify for the CGT discount. This requires monitoring the purchase dates and considering the tax implications in your selling strategy.

Example: If you sell a property after 11 months with a capital gain of $100,000, the entire gain is taxable. If sold after 12 months, only $50,000 of the gain is taxable, potentially saving thousands of dollars in taxes.

Mistake 2: Failing to Offset Capital Gains with Losses

Investors sometimes forget they can offset their capital gains with any capital losses incurred during the year or carried forward from previous years.

Solution: Regularly review your investment portfolio to identify loss-making assets that could be sold to offset gains. This strategy, known as tax-loss harvesting, requires careful planning to align with your long-term investment goals and tax planning strategy.

Example: If you have a capital gain of $50,000 from selling an investment property but also sell a poorly performing stock at a $20,000 loss, you can reduce your taxable capital gain to $30,000.

Mistake 3: Misunderstanding Asset Ownership Structures

Choosing the wrong asset ownership structure can lead to inefficiencies in how CGT and income taxes are managed.

Solution: Before purchasing significant assets, consider the most effective ownership structure (individual, trust, company, or partnership) for tax purposes. Consult with a tax advisor, like a Bishop Collins Accountant, to understand the benefits and limitations of each structure.

Example: Holding investment properties within a trust might provide better tax outcomes through income distribution than owning them directly depending on your taxable income and investment goals.

You’re Not Alone In Navigating CGT

Avoiding common CGT mistakes involves careful planning, a solid understanding of ATO rules, and the strategic timing and structure of asset sales and ownership.

Each decision should align with your immediate tax implications and your broader financial and investment strategy.

For personalised advice and to learn how to reduce your Capital Gains Tax with confidence, consider consulting with an expert member of the Bishop Collins team.

Taxation & Tax Tips

Death & Taxes: A Guide to End-of-Life Taxation

A caring hand holds an elderly hand.

Glenn-squared

Glenn Harris

Director

“To achieve great things, two things are needed: a plan and not quite enough time.” – Leonard Bernstein

Facing the inevitable aspects of life – death and taxes – can be daunting, especially for high-net worth individuals with complex assets.

Planning for end-of-life taxation is essential to ensure your wealth is preserved and transferred according to your wishes while minimising financial stress on your loved ones.

This guide is designed to simplify the process and provide valuable insights for both those nearing the end of their lives and their loved ones assisting with planning.

Why End-of-Life Tax Planning Matters

End-of-life tax planning is essential to ensure your wealth is preserved and transferred according to your wishes while minimising tax liabilities. Effective planning can ease the burden on your loved ones during a challenging time and ensure your legacy is protected.

Key Components of End-of-Life Tax Planning

Estate Planning

Estate planning involves structuring your assets to minimise taxes and ensure they are distributed according to your wishes. This includes:

  • Creating a Will: A legally binding document that outlines how your assets should be distributed.
  • Establishing Trusts: Trusts can help manage and protect assets, providing specific instructions on how and when beneficiaries receive their inheritance.
  • Appointing an Executor: The executor administers your estate, ensuring your wishes are carried out.

Understanding Inheritance Tax and Capital Gains Tax

Australia does not impose an inheritance tax, but there are other tax considerations, such as Capital Gains Tax (CGT). When assets are transferred upon death, the recipient may face CGT when they eventually sell the inherited assets.

Superannuation and Taxation

Superannuation is a critical component of retirement planning. It’s essential to understand the tax implications of superannuation benefits upon death. Generally, lump-sum superannuation death benefits paid to dependents are tax-free, while those paid to non-dependents may be subject to taxation.

An older lady looks at a tree branch.

Real-Life Case Study: Judith’s Estate Planning

Case Study: Judith’s Estate Plan

Judith, a successful business owner with significant assets, including a boutique valued at $2 million, several investment properties, and substantial superannuation funds, needs to plan her estate.

Judith’s Goals:

  • Ensure her daughter, Mia, inherits her business without significant tax burdens.
  • Provide for her son, Tom, through her investment properties.
  • Minimise taxes on her superannuation benefits.

Judith’s Strategy:

  1. Establishing a Trust: Judith sets up a family trust to manage her investment properties. This helps in distributing income efficiently and minimising taxes.
  2. Creating a Will: Judith drafts a will outlining her wishes, appointing Mia as the executor.
  3. Superannuation Binding Death Nomination: Judith makes a binding death nomination to ensure her superannuation benefits are paid to Mia and Tom. To ensure the taxed element to her non-dependent children is managed, Judith  plans to have her superannuation paid out in full when she is closer to her end of life or if she becomes unwell. As this is a tricky and difficult timing issue, it requires much planning and thorough communication between all parties.

By implementing these strategies, Judith ensures her wealth is preserved and transferred smoothly, with minimal tax liabilities.

Tax Implications of End-of-Life Planning

Capital Gains Tax (CGT)

When assets are transferred to beneficiaries, they may inherit the original cost base of the asset or the market value of the asset if the original purchase was “pre-CGT”. This means if the beneficiaries sell the asset in the future, they may incur CGT on any capital gains made since the original purchase.

Small Business CGT Concessions

For business owners, the Australian Tax Legislation offers small business CGT concessions that can significantly reduce the tax payable on the sale of business assets. These concessions include:

  • 15-Year Exemption: No CGT on assets held for at least 15 years if the owner is 55 or older and retiring.
  • 50% Active Asset Reduction: A 50% reduction in the capital gain on active business assets.
  • Retirement Exemption: CGT exemption on capital gains up to a lifetime limit of $500,000.
  • Rollover: Deferring CGT by reinvesting the proceeds into a new business asset.

For more details, refer to the ATO’s guide on small business CGT concessions or reach out to one of the Bishop Collins team for personal advice.

Avoiding Common Mistakes in End-of-Life Tax Planning

Failing to Update Your Will

Ensure your will is current and reflects your wishes. Regularly update it to account for changes in your financial situation or family circumstances.

Overlooking Superannuation Nominations

Make sure your superannuation death nominations are up-to-date and reflect your current wishes. This ensures your superannuation benefits are distributed according to your plan.

Seek Professional Advice

End-of-life tax planning can be complex. Seek advice from tax professionals to navigate the intricacies and optimise your estate planning strategy.

Timing and Structure

Timing the transfer of assets and structuring your estate efficiently is crucial for minimising tax liabilities. Consider the following:

  • Gifting Assets: You may choose to gift assets during your lifetime to reduce the size of your estate and potentially lower tax liabilities to the recipients. You may however still need to pay tax if a gain arises on those assets which are taken to have been gifted at market value.
  • Family Trusts: Establishing trusts can help manage and distribute your assets tax-efficiently while providing asset protection to those assets.
  • Superannuation Strategies: Start early with a Self-Managed Super Fund (SMSF) to optimise tax and enhance retirement savings.

Start Planning Early

To effectively plan for end-of-life taxes, it’s important to carefully consider and take action early. By starting early, you can make informed financial and legal decisions to protect your assets, fulfil your wishes, and minimise the financial burden on your loved ones.

Connect with Bishop Collins

At Bishop Collins, we specialise in helping high net worth individuals navigate the complexities of end-of-life tax planning. Our team of experts is dedicated to ensuring your estate is managed efficiently, and your legacy is protected.

By understanding the key components and implementing strategic tax planning, you can minimise tax liabilities and safeguard your legacy.

Reach out to the team at Bishop Collins for expert advice tailored to your specific needs. Let us help you secure your financial future and achieve peace of mind.

SMSF & Superannuation

Setting Up an SMSF for Property Investment: A Step-by-Step Guide

Person stacking coins near model house

Glenn-squared

Glenn Harris

Director

Don’t wait to buy real estate, buy real estate and wait. – Robert G. Allen

Embracing Robert G. Allen’s wisdom, property investment is a popular Australian investment strategy. For those wanting to use their superannuation to invest in property of their choosing , setting up a Self Managed Super Fund (SMSF) is the only option.

This guide simplifies the journey from establishment to effective management, underscoring the financial and tax benefits specific to SMSF property investments.

Why do high net worth individuals consider an SMSF for property investment?

Choosing an SMSF for property investment allows for personal choice however, there are some restrictions.

If you want to use your superannuation to invest in property of your choice setting up an SMSF is your only option. The reasons investors give for choosing property within their super investment portfolio includes that it empowers them with direct control over their retirement savings, distinguishing it from traditional super funds.

This investment strategy not only taps into the potential for capital growth and consistent rental yields but also benefits from substantial tax efficiencies under ATO regulations.

Benefits Of Property Investment in an SMSF at a Glance:

  1. Capital Growth and Rental Income: Property stands out for its robust potential in capital appreciation and reliable rental yields.
  2. Tax Efficiency: Benefit from a 15% tax rate on rental income within your SMSF, with the chance for these earnings to become tax-free during retirement, thus maximising your nest egg.
  3. Direct Control: SMSFs allow for direct investment in property, offering a hands-on approach to managing your retirement savings.
  4. Strategic Tax Planning: SMSF allows the ability to strategically time buying or selling property, optimising tax advantages and enhancing your investment returns.
  5. Diverse Portfolio Options: Beyond property, SMSFs can hold various assets, allowing for a diversified investment strategy that aligns with your financial goals.
  6. Debt Leveraging : SMSF are able to borrow to purchase property allowing the SMSF to purchase higher dollar value properties and use the rental of the property and the ongoing super contributions to meet the repayments of the loan. This allows for investing in property without using other income to support repayments.

Superannuation planning kit set up

Understanding SMSF Property Investment

An SMSF (Self-Managed Super Fund) is a private superannuation fund that you manage yourself, offering greater control over your retirement savings compared to traditional super funds. Here’s a breakdown of its structure:

  1. Trust Structure: At its core, an SMSF is a trust, meaning it’s a legal entity that holds assets (like cash and property) on behalf of its members for the purpose of providing retirement benefits.
  2. Trustees: Every SMSF must have trustees responsible for running the fund and making decisions that affect its operation. Trustees can be members, offering direct control over the fund’s investments and strategies. There are two trustee structure options
    – Individual Trustee: Each member of the SMSF is a trustee.
    – Corporate Trustee: A company acts as the trustee, and each member is a director. This option can simplify the ownership structure significantly when members change.
  3. Members: An SMSF can have up to six members, often family members or close associates. Each member has their account within the fund but the assets are pooled together for investment purposes. Members can contribute to their SMSF in various ways, including employer contributions, personal contributions, and rollovers from other super funds.
  4. Investment Strategy: The trustees must develop and implement an investment strategy considering the fund’s investment objectives and the members’ risk tolerance. This strategy guides the fund’s investments, aiming to achieve the fund’s retirement objectives while complying with legal and regulatory requirements.
  5. Compliance and Regulations: SMSFs are regulated by the Australian Taxation Office (ATO). Trustees must ensure the fund complies with superannuation laws, including the Superannuation Industry (Supervision) Act 1993 (SIS Act). Compliance involves adhering to investment restrictions, reporting obligations, and ensuring the fund’s sole purpose is to provide retirement benefits.
  6. Auditing and Reporting: An SMSF must be audited annually by an approved SMSF auditor. Trustees are also required to submit an annual return to the ATO, which includes the fund’s financial statements, declaration of compliance, and payment of any ATO levies.
  7. Benefits: The main benefits of an SMSF include greater control over your investments, the ability to tailor the fund’s investment strategy to specific retirement goals, and potential tax advantages. However, these benefits come with the responsibility of ensuring compliance and the capacity to manage the fund’s investments effectively.
  8. Taxation: SMSFs benefit from concessional tax treatment, including a 15% tax rate on investment income and concessional rates on capital gains tax. In the pension phase, the fund’s income can be tax-free.

Why This is Important

This self-managed superannuation fund structure offers a flexible and personalised approach to managing superannuation, appealing to those who wish to take an active role in their retirement planning.

However, it requires a commitment to compliance, financial literacy, and the time to manage the fund effectively. It is essential to navigate the rules and regulations set by the Australian Taxation Office (ATO) to ensure compliance and optimise your investment.

People planning property investment

Eligibility and Compliance

Understanding the eligibility criteria and compliance requirements is crucial before diving into property investment through a self-managed super fund, whether a residential property or commercial property.

According to the ATO, SMSF trustees must adhere to the “sole purpose test,” ensuring the fund is maintained for the sole purpose of providing retirement benefits to its members. For more detailed information, refer to the ATO’s guidelines on SMSF.

One of the biggest traps for property investment in a SMSF is the lure of utilising your property for your own use such as a holiday getaway. Be warned that privately using your SMSF property is prohibited.

Step-by-Step Guide to Setting Up an SMSF for Property Investment

This step-by-step guide section outlines the essential processes from establishing your SMSF to effectively managing property investments within its framework. Each stage, from formulating a tailored investment strategy to navigating funding options and acquiring property, is crucial for maximising returns while ensuring compliance with Australian Taxation Office (ATO) regulations.

Let’s explore the detailed roadmap to setting up and managing an SMSF for property investment, tailored to secure your financial future.

Step 1: Establishing Your SMSF

Property investment via an SMSF starts with the establishment of the fund itself. This involves drafting a trust deed, a legal document that sets the foundation of your SMSF, detailing its structure, member responsibilities, and investment guidelines.

Following this, you’ll need to register your fund with the Australian Taxation Office (ATO) to obtain an Australian Business Number (ABN) and a Tax File Number (TFN).

The ATO’s website provides a comprehensive guide on setting up your SMSF, including the necessary forms and instructions.

Anticipated Costs: Costs can vary significantly. Legal fees for drafting a trust deed, registration fees, and initial setup costs are the main costs. It’s worthwhile reaching out to experts like Bishop Collins for personalised advice and assistance navigating these initial steps.

Step 2: Formulating an Investment Strategy

An effective investment strategy is key to successful property investment. This strategy should consider diversification, risk assessment, and alignment with the members’ retirement goals. It’s also important to ensure the plan complies with ATO regulations regarding investment in property through SMSFs.

Consult a financial advisor to ensure your strategy is diversified and complies with ATO regulations. Bishop Collins can assist in ensuring your investment strategy is compliant and tailored to your goals.

Anticipated Costs: Financial advice costs vary significantly for a comprehensive investment strategy plan.

Step 3: Funding Your SMSF

Contributions and rollovers from other super funds are straightforward ways to fund your self-managed superannuation fund.

However, if you’re considering borrowing to buy an investment property through your SMSF, it’s essential to understand the rules surrounding a Limited Recourse Borrowing Arrangement (LRBA).

LRBAs allow an SMSF to borrow to purchase property under strict conditions. The ATO website outlines these rules and their implications for your SMSF’s borrowing capacity. One such trap for investors to be aware of is that using an LRBA to purchase property in a SMSF prevents the property from being developed if that development inhibits the property from earning revenue. The property must be able to earn income from the date of acquisition. It is always best to be guided by a professional tax advisor like Bishop Collins.

Anticipated Costs: The cost of borrowing includes loan establishment fees, interest rates, and ongoing loan charges, which can affect the fund’s cash flow and investment returns.

Step 4: Buying Property with Your SMSF

Selecting the right property – whether it is a residential property or commercial property – is a critical decision that must align with your SMSF’s investment strategy and comply with the ATO’s “arm’s length” rule.

This rule ensures that all transactions are conducted as they would be between parties with no existing relationship, preventing favourable conditions that could benefit SMSF members outside their retirement goals.

Anticipated Costs: Property purchase costs include stamp duty, legal fees, and conveyancing, which can vary by state and property value. It’s important to budget for these costs when planning your investment.

Step 5: Managing Your Investment

Effective management of your SMSF property requires ongoing attention. This includes ensuring compliance with ATO regulations, performing regular investment strategy reviews, maintaining the property, and adhering to tenancy laws. Regular reporting to the ATO is also crucial for compliance.

Anticipated Costs: Property management fees, maintenance, and insurance should be factored into your ongoing budget. Additionally, SMSFs are subject to annual auditing and reporting fees, which can vary based on the complexity of your fund.

person adding coins to piggy bank

Non-Compliance with ATO Regulations

Common pitfalls in SMSF property investment include non-compliance with ATO regulations, underestimating property-related expenses, and failing to plan for liquidity requirements.

Additionally, timing is critical. Follow the above steps thoroughly, before deciding to sign a contract to purchase your SMSF property investment. The excitement of purchasing property and signing contracts before completing the above steps can leave you exposed to additional costs as you are unable to settle on the contract in time.

Avoid these pitfalls by staying informed, planning meticulously, and consulting professionals when needed.

Non-Compliance with ATO Regulations

The Pitfall: A significant challenge many SMSF trustees face is ensuring strict adherence to the complex regulations set by the Australian Taxation Office (ATO). Non-compliance can lead to heavy penalties, disqualification of the SMSF, and a substantial financial impact on your retirement savings.

How to Avoid It:

  1. Stay Updated: Regularly review the ATO’s guidelines for SMSF property investments. The ATO website offers comprehensive resources that detail the rules and regulations governing SMSFs.
  2. Implement a Compliance Checklist: Develop a checklist based on ATO regulations to review before making investment decisions. This should include rules regarding the Sole Purpose Test, borrowing restrictions, and in-house asset rules.
  3. Seek Professional Advice: Regular consultations with an SMSF expert or financial advisor can help you navigate the complexities of SMSF regulations and ensure your fund remains compliant.

Underestimating Property-Related Expenses

The Pitfall: Property investments come with various expenses, including maintenance costs, insurance, property management fees, and unexpected repairs. Underestimating these costs can lead to financial strain on your SMSF, affecting its ability to meet investment objectives and provide for your retirement.

How to Avoid It:

  1. Conduct Thorough Research: Before purchasing a property, research all potential costs associated with owning and managing the property – whether it is a commercial property or residential property. Consider long-term expenses and plan for contingencies.
  2. Create a Comprehensive Budget: Develop a detailed budget that accounts for all expenses, both expected and unexpected. Regularly review and adjust the budget as necessary.
  3. Build a Contingency Fund: Allocate a portion of your SMSF to a contingency fund specifically for unforeseen property expenses. This will ensure you’re prepared for eventualities without compromising the fund’s financial health.

Failing to Plan for Liquidity Requirements

The Pitfall: SMSFs must have sufficient liquidity to meet regular expenses, such as accounting fees, audit fees, and member pensions. Property investments can tie up funds in long-term assets, making it challenging to meet these liquidity requirements.

How to Avoid It:

  1. Liquidity Planning: Include liquidity planning in your overall SMSF strategy. Assess the fund’s cash flow and ensure there are enough liquid assets to cover short-term obligations.
  2. Diversify Your Investment Portfolio: While property can be a lucrative investment, diversifying your portfolio with more liquid assets such as shares or term deposits can help manage liquidity risks.
  3. Consider a Liquidity Buffer: Maintain a liquidity buffer within your SMSF to cover at least 6-12 months of expenses. This can help you avoid the need to sell property assets at an inopportune time to free up cash.

By recognising these common pitfalls and implementing strategies to avoid them, SMSF trustees can ensure their investment property journey is compliant and financially sustainable.

Always remember that meticulous planning and seeking professional advice when needed are key to navigating the complexities of SMSF property investment successfully.

 Australian dollars beneath magnifying glass

You’re Not Alone In Navigating Your Self Managed Super Fund

Engaging with a professional firm like Bishop Collins can provide invaluable support in navigating the complexities of SMSF property investment, from setup and compliance to ongoing management.

Our expertise can help you avoid common pitfalls, ensuring your investment aligns with your retirement objectives and complies with ATO regulations.

For detailed guidance tailored to your situation, get in contact with one of our team today.

Asset Protection

Shielding Your Business: Strategies for Asset Protection

Illuminated shield with lock being protected by a light ring. It depicts shielding business assets for a Bishop Collins blog.

Glenn Harris

Glenn Harris

Director

In the ever-evolving business landscape, asset protection is a crucial aspect of financial planning – especially for business owners.

This guide is designed to help business owners and investors learn strategies for safeguarding their assets against legal and financial threats. We’ll explore how the right combination of legal structures and tax strategies can serve as a shield for your business assets.

Key Takeaways

  1. Effective Legal and Tax Strategies: Gain insights into selecting the right legal structures, like a proprietary limited company or a discretionary trusts, for robust asset protection, and understand how strategic tax planning can mitigate liabilities and safeguard personal and business assets.
  2. Navigating Personal Liability: Learn the importance of managing personal guarantees and their impact on personal assets, and explore risk management techniques to protect against personal liability in business ventures.
  3. Comprehensive Protection Approach: Discover a multi-faceted approach to asset protection, encompassing legal, insurance, and tax planning strategies, tailored to secure your investment properties and business assets against legal threats and financial uncertainties.

property, house, real estate - asset protection strategies from Bishop Collins Accountants

Understanding the Importance of Asset Protection

Asset protection is the strategic defence of your business assets from potential threats like lawsuits, bankruptcies, physical damage and tax liabilities. It’s a crucial step in ensuring the long-term security and growth of your business. For instance, if you run a manufacturing business, protecting the machinery and intellectual property is essential for operational continuity.

Key Strategies for Business Asset Protection

Effective asset protection for businesses involves a multi-faceted approach, including the use of legal structures, insurance policies, and tax planning.

  1. Legal Structures for Protection: Different business structures offer varying levels of asset protection. For instance, forming a company can provide a separation between personal and business assets, reducing personal risk in case of business liabilities.
  2. Insurance as a Defence Tool: Insurance policies can act as a first line of defence for your business assets. Comprehensive coverage can protect against a range of risks, from property damage to liability claims.
  3. Tax Planning and Compliance: Strategic tax planning can significantly impact asset protection. It’s about understanding and leveraging tax laws to safeguard assets while optimising tax liabilities.

Choosing the Right Business Structure

The choice of business structure plays a pivotal role in asset protection.

Each structure, from sole proprietorships to corporations, has its implications for how assets are protected and taxed.

For example, while a sole proprietorship offers simplicity, it may expose personal assets to business risks. In contrast, a corporation can offer stronger protection of business and personal assets but with different tax implications.

Using Trusts for Business Asset Protection

Trusts can be an effective way to protect business assets. By placing assets in a trust, they are legally owned by the trust, not by the business or business owner, providing a layer of protection against creditors and lawsuits. However, setting up and managing trusts requires careful legal and tax consideration.

Navigating Tax Implications in Asset Protection Strategies

Tax considerations are integral to crafting an asset protection strategy for any business owner. Effective tax planning can help minimise exposure to liabilities while maximising the benefits of asset protection structures.

Understanding the nuances of tax laws related to business assets is key to developing a robust asset protection strategy.

Balancing Asset Protection with Capital Gains Tax Considerations

Understanding the implications of asset protection for capital gains tax is crucial for any investor or business owner.

When assets, particularly investment properties, increase in value, selling them can lead to significant capital gains tax liabilities.

Effective asset protection strategies in this case often involve the use of legal structures such as trusts or companies, which not only shield assets from potential legal and creditor threats but can also influence the amount of capital gains tax owed.

For instance, holding an investment property in a discretionary trust may allow for a more flexible distribution of capital gains and potentially reduce tax liabilities through strategic planning. However, if the investment property makes a loss it cannot be passed on to the beneficiaries. It is important to navigate these strategies within the framework of tax laws to ensure compliance and optimise tax outcomes for the individual taxpayers situation.

Each asset protection decision can have profound tax implications, emphasising the need for careful consideration and planning to balance protection objectives with efficient tax management.

Personal Guarantees and Risk Management

Personal guarantees often come into play in business financing and can pose a risk to personal assets. Risk management strategies, such as limiting the scope of guarantees and ensuring proper legal advice, are essential in protecting personal assets from business risk.

Try to avoid providing Personal Guarantees. Instead, it’s recommended to provide a greater security deposit, shorter payment periods, or company guarantees.

Implementing Effective Asset Protection Strategies

To effectively shield your business assets, it’s crucial to:

  1. Conduct a Risk Assessment: Regularly assess the potential risks to your business assets and update your protection strategies accordingly.
  2. Stay Informed and Compliant: Keep abreast of legal and tax changes that could affect your asset protection strategies. Ensure compliance with all relevant laws and regulations.
  3. Seek Professional Advice: Consulting with legal and financial experts can provide valuable insights into the best practices for protecting your assets in line with your specific business needs.

outdoor dining, restaurant, bar - an example of how important asset protection and transferring assets is to protect assets

Storytime: An Example of the Importance of Asset Protection Strategies

Jared’s journey as the owner of a burgeoning restaurant is a compelling lesson in the importance of asset protection.

Initially operating as a sole proprietor, Jared’s personal and business assets were dangerously entwined. Jared sought the guidance of a Chartered Accountant. Together, they transformed the business into a Pty Ltd company, a move that crucially separated his personal assets from business risk.

Additionally, a discretionary trust was set up for further protection and tax benefits, complemented by a comprehensive insurance plan tailored to cover unforeseen events.

The restructure paid immediate benefits when a kitchen fire led to a hefty lawsuit.

This strategic restructuring was a challenging but enlightening journey for Jared.

The lawsuit was settled as the company did not pose a valuable target for a legal liability claim, and the restaurant emerged stronger and more resilient.

Jared’s experience is a powerful testament to the necessity of proactive asset protection. It exemplifies how business success brings not just rewards but significant risks, underscoring the need for strategic foresight in safeguarding one’s hard-earned assets.

Secure Your Assets With Bishop Collins

Asset protection is not just about safeguarding wealth; it’s about ensuring the stability and growth of your business in the face of uncertainties.

By understanding and implementing effective strategies to protect your assets, you can create a secure environment for your business assets.

From choosing the right legal structures and understanding tax implications to managing personal guarantees and regular risk assessments, each aspect plays a critical role in building a robust shield for your business assets.

Remember, asset protection is an ongoing process that requires vigilance and adaptation to changing business landscapes.

Whether through trusts, appropriate business structures, or strategic tax planning, the goal is to secure your business assets today for a prosperous and stable tomorrow.

Bookkeeping

Bookkeeping Best Practices: How to Achieve Accuracy and Efficiency

Bookkeeper’s office piled with paperwork

Glenn Harris

Glenn Harris

Director

Accurate bookkeeping is crucial for maintaining the financial health of a business. You’re probably aware of this, but you might be put off by the seemingly dry and tedious nature of bookkeeping.

Well, stick around until the end of this blog; we’ll not only outline our top tips for accurate bookkeeping, but we’ll also highlight some famous (and infamous) bookkeepers of our time. Some of them might just change your mind about this would-be boring profession!

But back to business. By implementing effective bookkeeping practices, you can ensure accuracy, improve efficiency, and make informed financial decisions that are essential for the overall success of your business.

Our expert bookkeepers here at Bishop Collins have curated top tips for accurate bookkeeping best practices, and outline the essential skills and attributes of a good bookkeeper. Let’s open the books and get started.

What Do Bookkeepers Actually Do?

It’s always good to start with the basics. Bookkeepers play a vital role in managing the financial aspects of businesses. They’re responsible for accurately recording financial transactions, reconciling accounts, managing accounts payable and receivable, processing payroll, and generating financial reports for analysis.

Bookkeepers (well, good bookkeepers, that is) ensure compliance with tax laws and regulations, utilise accounting software and technology, and collaborate with accountants and auditors to maintain financial transparency.

With their expertise, bookkeepers contribute to the smooth operation of businesses by maintaining accurate financial records and supporting overall financial management.

Interested in a first-hand account of a real bookkeeper’s day-to-day? Check out our ‘Day in the Life of a Bookkeeper’ blog post here.

Bookkeeper diligently checking financial recordsTop Bookkeeping Tips for Accuracy and Efficiency

Now we know the basics of bookkeeping, let’s get into some of our most effective strategies and bookkeeping best practices.

Implementing these tips, or even being familiar with them so you can properly liaise with your own bookkeeper, can ensure that your financial records are organised, up-to-date, and error-free.

In this section, we will explore some top tips that will help you streamline your bookkeeping processes and achieve accuracy in your financial reporting. Let’s dive in!

Organise Your Financial Documents

Keeping your financial documents, such as receipts, invoices, bank statements, and payroll records, organised and readily accessible is essential.

By maintaining a systematic approach, you can easily retrieve and accurately record information when needed.

Utilise Cloud-based Accounting Software

Consider using accounting software that suits the needs of your business.

These cloud-based tools automate bookkeeping tasks, reduce errors, and provide real-time financial insights.

Explore options such as QuickBooks, Xero, or MYOB to streamline your bookkeeping processes.

Maintain Separate Personal and Business Accounts

To ensure accurate recording of business-related expenses and income, maintain separate bank accounts and credit cards for personal and business transactions.

This separation eliminates confusion and simplifies year-end tax preparation.

Implement a Consistent Chart of Accounts

Develop a chart of accounts tailored to your business needs.

This framework categorises and organises financial transactions consistently, enabling accurate reporting and analysis. It provides a standardised structure for recording income, expenses, assets, and liabilities.

Diligently Track Income and Expenses

Record all income and expenses promptly and accurately. This includes sales, purchases, payroll, overhead costs, and any other financial transactions.

Regularly reconcile bank statements to ensure all transactions are accounted for. Depending on your business type, consider reconciling weekly or at least monthly.

Monitor and Manage Cash Flow

Maintaining a close eye on your cash flow is vital for business success.

Track the inflow and outflow of cash to anticipate and address any cash shortages or surpluses in a timely manner.

This allows you to make informed decisions and ensure the smooth operation of your business.

Stay Updated on Tax Regulations

Keep yourself informed about tax regulations relevant to your business, such as payroll tax, GST, PAYG Withholding, and other obligations.

Accurately recording these transactions in your company’s general ledger is crucial. If you lack expertise or need assistance, consult a professional accountant to ensure compliance.

Regularly Review Financial Reports

Regularly review financial reports such as profit and loss statements, balance sheets, and cash flow statements.

These reports offer valuable insights into your business’s financial health and help identify discrepancies or areas that require attention. Use these reports to inform your decision-making process.

What Are the Attributes of a Good Bookkeeper?

A good bookkeeper possesses a unique set of skills and qualities that contribute to their effectiveness in managing financial records. These attributes go beyond technical knowledge and extend to personal qualities that enhance their performance.

Whether it’s a strong numerical aptitude, attention to detail, or proficiency in bookkeeping software, these attributes form the foundation of a competent bookkeeper.

A good bookkeeper possesses the following skills:

1. Strong numerical aptitude: Bookkeepers should possess a solid understanding of basic mathematics and be comfortable working with numbers.

2. Meticulous attention to detail: Accurate recording and organisation of financial transactions require meticulous attention to detail to avoid errors or discrepancies.

3. Knowledge of accounting principles: A strong understanding of fundamental accounting principles and concepts, such as debits and credits, double-entry bookkeeping, financial statements, and the general ledger, is essential.

4. Proficiency in bookkeeping software: Familiarity with specialised accounting software and the ability to efficiently navigate and utilise their features is important for streamlining bookkeeping processes.

5. Data entry and organisation skills: Bookkeepers should be skilled in data entry, organising financial records, and maintaining an orderly approach for accurate and accessible financial information.

6. Analytical skills: Strong analytical skills enable bookkeepers to analyze financial data, identify patterns or discrepancies, and generate meaningful reports for informed decision-making and financial planning.

7. Time management: Effective time management and prioritisation skills are necessary to handle multiple tasks, meet deadlines, and maintain accurate financial records.

8. Communication skills: Clear and concise communication, both written and verbal, is important for conveying financial information, addressing queries, and collaborating effectively with clients, colleagues, and financial professionals.

9. Integrity and confidentiality: Bookkeepers handle sensitive financial information, so maintaining high ethical standards, integrity, and strict confidentiality is crucial.

10. Continuous learning: Bookkeeping and accounting are ever-evolving fields with new regulations, software updates, and industry trends. A bookkeeper should have a willingness to learn, adapt, and stay updated to ensure professional growth.

Charles Dickens in 1858Famous Bookkeepers in History

We mentioned above some pretty famous bookkeepers that might just elevate the age-old profession for you. Have a look at these famous figures who, low and behold, dabbled in bookkeeping during their days.

Luca Pacioli

Luca Pacioli, an Italian mathematician, is often referred to as the “Father of Accounting.”

In 1494, he published the first known book on double-entry bookkeeping, titled “Summa de arithmetica, geometria, proportioni et proportionalita.”

Raymond Chandler

Before achieving renown as an author of detective novels, Raymond Chandler worked as a bookkeeper for the Dabney Oil Syndicate in Los Angeles.\\\

His experiences in the business world influenced his writing style and provided material for his later works.

Charles Dickens

The famous English writer target=”_blank”Charles Dickens worked as a bookkeeper in a blacking factory at the age of 12.

His early experiences in bookkeeping and observations of social and economic issues influenced his literary works.

Harry Truman

Before becoming the 33rd President of the United States, Harry S. Truman briefly worked as a bookkeeper for a bank in Kansas City.

Truman’s background in finance and accounting contributed to his understanding of economic policies during his presidency.

Infamous Bookkeeping Cases

You may have heard of those renowned bookkeepers above, but what about some of the infamous cases of bookkeeping? While these instances certainly didn’t display bookkeeping best practices, they did catch the eyes of millions – and are still talked about to this day.

Al Capone’s Bookkeeper

Al Capone, the notorious American gangster of the Prohibition era, had a bookkeeper named Joseph “The Accountant” Valachi.

Valachi became an informant and provided crucial testimony to law enforcement about Capone’s illegal activities, including tax evasion.

WorldCom’s Bookkeepers

WorldCom, a telecommunications company, faced a major accounting scandal in 2002.

The company’s CFO, Scott Sullivan, and other executives orchestrated an accounting fraud to inflate earnings and hide expenses.

This fraud, involving improper capitalisation of expenses, ultimately led to the company’s bankruptcy.

Experienced bookkeeper in an officeSpeak to an Experienced Bookkeeper Today

Accurate bookkeeping is essential for the financial health and success of any business. By following the top bookkeeping tips outlined in this article and employing a skilled bookkeeper with the necessary attributes, you can ensure the integrity of your financial records.

Whether you need assistance with bookkeeping or seek professional advice, the experienced bookkeepers at Bishop Collins are here to help.

Contact us today to discuss your bookkeeping needs and ensure your business’s financial well being.

Taxation & Tax Tips

Understanding Your BAS Statement

Bookkeepers looking over figures

Glenn-squared

Glenn Harris

Director

If you own or manage a business here in Australia, it’s likely that you are required to submit a Business Activity Statement (better known as a BAS) to the Australian Taxation Office (ATO) on a regular basis. Understanding your BAS is essential for ensuring you comply with your ongoing tax obligations and avoid any potential costly penalties and interest being applied by the ATO.

In this article, we’ll be providing an overview of the BAS statement and strive to explain the best way how to read and understand it.

What is a BAS Statement

A BAS statement is a document that most businesses in Australia are required to prepare and submit to the ATO on a regular basis. Your BAS will report and pay the businesses’ Goods and Services Tax (GST), as well as other taxes and obligations, such as Pay as You Go withholding (PAYGW), Pay As You Go instalments (PAYGI), and Fringe Benefits Tax (FBT). Most BAS statements are typically submitted on a quarterly basis, but some businesses may be required to submit it monthly or annually, depending on their circumstances.

The BAS statement is a key tool that the ATO uses to monitor compliance with tax laws and regulations, in combination with lodgment obligations including Single Touch Payroll (STP) and annual income tax returns.

consulting on BASUnderstanding Your BAS Statement

One of the most common questions we’re asked is “how to do a BAS statement on my accounting software”. Well, to know how to do it properly it’s first important to understand what exactly it is, and why it’s important. When you have your bookkeeper provide you with your BAS statement, it’s important to carefully review it to ensure that all the information is accurate and complete. The following are some key elements of the BAS statement you should review and ensure they are still correct for your business:

Business and Contact Details

The first section of the BAS statement will typically include your business name, ABN, and contact information. It’s important to ensure that these details are accurate and up to date, as any errors could result in delays or penalties.

This section of the BAS will also state the “GST Accounting method”. The two different accounting methods of reporting are as follows

  • Cash – Pay GST collected and claim credits in the period customer and supplier invoices are actually paid.
  • Accruals – Report and pay GST in the period the invoices are issued, even if they remain unpaid at the end of the period.

Businesses with a gross turnover of less than $10 million can choose to account for their GST using the cash accounting method.

It is very important you understand if your business is using cash or accrual for GST as the two different methods can often result in very different outcomes from period to period.

Tax Period

The BAS statement will indicate the tax period that the statement covers. This will typically be a quarterly period ending 30 September, 31 December, 31 March and 30 June each year. It’s important to ensure that the tax period is correct and that you are submitting the statement by the due date.

GST Information

The GST section of the BAS statement will show the amount of GST that you have collected on sales and the amount that you have paid on purchases. You will need to calculate the difference between these amounts to determine the net amount of GST that you owe or are entitled to receive as a refund. This amount will vary depending upon the reporting method you are using, being cash vs accruals.

You may also be able to use a second option which allows you to pay a quarterly instalment of GST and then lodge pay on an annual GST reconciliation. You can only use this method if you are voluntarily registered for GST. That is, you are registered for GST and your turnover is under $75,000 (or $150,000 for not-for-profit bodies).

PAYG Withholding Information

If you are required to withhold tax from your employees’ wages, the BAS statement will include a section for PAYG withholding information. This will show the amount of tax that you have withheld from your employees’ wages and the amount that you have paid to the ATO. Typically, the PAYGW section will only be for the month, and you will be required to lodge an Instalment Activity Statement (IAS) for PAYGW for the other 2 months in the quarter. The reason for this is if you withhold more than $25,000 p.a. from wages (medium withholder) you are required to report and pay PAYGW monthly. If you withhold more than $1m p.a. from wages (large withholder) you are required to pay within 8 days of the staff being paid.

Other Taxes and Obligations

Depending on your circumstances, the BAS statement may also include sections for other taxes and obligations, such as FBT or luxury car tax. FBT is payable on certain non-cash benefits provided to your employees.

Total Amount Payable or Refundable

At the end of the BAS statement, you will be required to calculate the total amount of tax that you owe or are entitled to receive as a refund. If the amount is payable, you will need to pay it by the due date to avoid potential interest charges being levied by the ATO.

Even if your business cashflow does not allow you to pay the BAS in full you should still lodge the BAS by the due date. You can then make an application to the ATO for a payment plan to pay off the debt due. If your debt is less than $100,000 the best way to apply to the ATO for a payment plan is via their online services. You should make the application prior to the due date for payment.

In addition to this keeping your lodgments and payments up to date (even on a payment plan) is very important. Non-compliance with this may result in the ATO issuing a Director Penalty Notice (DPN). If you receive a DPN, it’s important you seek immediate advice otherwise you may become personally liable for any outstanding PAYGW, GST or unpaid staff superannuation.

trying to understand your BASTips for Managing your BAS Statement

Here are some tips for managing your BAS statement and ensuring that you meet your tax obligations:

Keep Accurate Records

Accurate record-keeping is essential for completing your BAS statement and meeting your tax obligations. Should the ATO ever review a BAS, you have lodged you will need to substantiate each claim. Make sure that you keep detailed records of all financial transactions, including sales, purchases, and payments, including source documents, i.e., tax invoices.

Use Accounting Software

Current cloud-based accounting systems produce detailed reporting which allow for quick and accurate preparation of your BAS whether this be cash or accruals. Using a highly qualified bookkeeper in combination with a cloud based accounting system is the most effective way to ensure ongoing compliance with your BAS obligations.

your workers PAYG is a part of your BASBAS got your head spinning? Bishop Collins can Help

Your BAS is a key element to the operation of your business, and as such should be something that you are fully knowledgeable on. That’s where Bishop Collins come in! We’re passionate about helping our clients understand the information they need to successfully and profitably run their business, and we are experts when it comes to business tax and accounting. Reach out to us today to see how we can help with all your business tax needs.

Whatever stage your business is up to at Bishop Collins we are passionate about helping our clients achieve their version of success. Feel free to reach out if you would like professional assistance for your business.

Bookkeeping

Bookkeeping Vs Accounting – What is the difference?

Accountant and Bookkeeper

Glenn-squared

Glenn Harris

Director

Bookkeeping and accounting are two distinct but closely related functions that play a crucial role in the financial management of any businesses. While both involve the management of financial data, they serve different purposes and require different training, experience, and skill sets.

This article explores the differences between bookkeeping vs accounting and why they are both essential if you wish to run your business successfully.

Accountants and Bookkeepers working togetherWhat is Bookkeeping?

Bookkeeping refers to the systematic recording and organising of financial transactions. This includes maintaining accurate records of all financial transactions, such as sales, purchases, payroll, receipts, and payments. Bookkeeping is critical for ensuring that businesses can keep track, on a regular basis, of their financial performance, manage their cash flow, and prepare accurate financial statements.

Bookkeeping involves several tasks, including recording financial transactions in a ledger, reconciling bank statements, generating invoices and receipts, tracking accounts payable and receivable, processing payroll and maintaining a general ledger. Bookkeepers are responsible for ensuring that all financial transactions are properly documented, recorded, and organised in the businesses financial reporting software.

Bookkeeping is usually the first step in the financial management process. It involves the day-to-day tasks that keep a business running smoothly. Without accurate bookkeeping, businesses would have difficulty tracking their expenses, managing their cash flow, and making informed decisions about their financial future.

What is Accounting?

Accounting is a broader function that encompasses bookkeeping but also involves more complex financial analysis and planning. Accounting involves interpreting financial data to generate reports that provide insights into a business’s financial performance. Accounting also involves developing budgets and forecasts, analysing financial trends, and making recommendations for improving a business’s financial performance.

Accounting involves several tasks, including preparing financial statements, analysing financial data, developing budgets and forecasts, and making recommendations for improving financial performance. Accountants are responsible for ensuring that financial data is accurate and complete and that financial statements comply with Australian Accounting Standards where required. In addition to this if your business financial statements are required to be audited, it would be your accountant who primarily works with the auditor to provide the data they require.

Accounting is critical for businesses because it provides valuable insights into their financial performance. Accounting helps businesses identify areas where they can improve their financial performance and make informed decisions about their future. Accounting also helps businesses comply with regulatory requirements and provides a basis for evaluating the performance of managers and other employees including measurement of Key Performance Indicators.

happy office workersBookkeeper vs Accountant- The Differences Between

While bookkeeping and accounting are closely related, there are several key differences between the two functions. Some of the main differences include:

1. Focus

Bookkeeping focuses on the systematic recording and organising of financial transactions, while accounting focuses on interpreting financial data to provide insights into a business’s financial performance.

2. Skills

Bookkeeping requires strong attention to detail and accuracy, as well as knowledge of bookkeeping principles and software. Accounting requires more advanced analytical and problem-solving skills, as well as knowledge of accounting principles and software

3. Timeframe

Bookkeeping is usually done daily, while accounting is done on a periodic basis, such as quarterly or annually.

4. Reporting

Bookkeeping generates basic financial reports, such as income statements and balance sheets. Accounting generates more complex reports, such as cash flow statements, financial forecasts, KPIs and financial ratios.

5. Legislation and Regulations

Bookkeeping is generally subject to fewer regulatory requirements than accounting, which must comply with accounting standards and other regulatory requirements.

Another difference between a bookkeeper vs accountant is the level of education and training required for each role. Bookkeepers generally require no formal education and undertake basic accounting training.  On the other hand, Accountants typically have a bachelor’s degree in accounting or finance and may also hold professional certifications such as a Chartered Accountant or Certified Public Accountant.

In a typical day an accountant may be asked a wide range of questions by clients well beyond the scope of the normal accounting and financial reporting. Some recent examples of these I have experienced include:

  • How much cash do I need to hold in my business?
  • How much is my business worth?
  • What are the best strategies for me to reduce tax? (This may include any of the following taxes)
    • Income
    • Capital Gains
    • Fringe Benefits
    • Payroll
    • Land
  • Can my business afford to increase its dividend payments?
  • Should I refinance my equipment for a fixed interest rate?

Why Both Bookkeepers and Accountants are Essential for Businesses

While bookkeeping and accounting are different functions, they are both essential for businesses. Bookkeeping provides the foundation for accounting by ensuring that financial transactions are accurately recorded and organised. Without accurate bookkeeping, accounting would be impossible.

Accounting provides valuable insights into a business’s financial performance, which can help businesses make informed decisions about their future. Accounting also helps businesses comply with regulatory requirements and provides a basis for evaluating the performance of managers and other employees.

bookkeeper helping clientBookkeeping and Accounting – We’ve Got You Covered

Bookkeeping and accounting are two distinct but closely related functions that play a critical role in the financial management of any business. If you need more information about either, or you’re looking at the best way to integrate one or the other into your business, the friendly team at Bishop Collins can assist. Get in touch with us today to see how we can help!

Taxation & Tax Tips

Basic Accounting Terms & Definitions

Teacher at blackboard

Glenn-squared

Glenn Harris

Director

Like many professionals, accountants love our acronyms and terminology. Not necessarily because we want to impress our clients or others more, but rather it becomes a habit stemming from internal conversations with our colleagues. Unfortunately, at times in our enthusiasm to educate our clients and support them with their financial affairs we may get carried away with terminology unfamiliar to them! Often our clients are too polite to request we clarify our jargon filled statements.

While this accounting terminology is often spoken while trying to do right by our clients it is equally important our clients clearly understand these accounting terms and our advice given to them. To help you to learn the lingo, below are some of the most used terms and acronyms in the accounting vocabulary.

Hopefully having a better understanding of this terminology will not only help your discussions with your financial advisors but enable you to have a more comprehensive understanding of your business and financial affairs

confused about accounting termsThe Accounting Terms You Need to Know

EOFY – End of Financial Year

Personally, this one is my favourite and probably one of the most important terms you will hear your accountant use. There are many critical actions required in your personal and business financial affairs before the end of each financial year. These are time sensitive items which cannot be actioned at a later date. Typically, these will relate to important tax planning strategies. As a result EOFY, is typically the busiest time of year for accounts and tax advisors.

On Revenue Account

This relates to both income and expenditure which is of a recurring nature. Regarding income, this would include sale of goods and services, interest, rental income and dividends received. On the expenditure side examples would include stock purchases, equipment maintenance salaries wages etc.

On Capital Account

This relates to both income and expenditure which is a one off or not recurring in nature. for example, this may include a capital gain on the sale of an investment property or an improvement to an investment property such as a renovation.

Insolvent

Technically this means being unable to pay your debts as and when they fall due for payment and is generally assessed at a point in time. Insolvency is often difficult to detect as it is approaching and usually only identified with the benefit of hindsight. In the words of Ernest Hemingway, when his character Mike was asked “how did you go bankrupt?” He responds with “gradually, then suddenly.

reading lots of booksCurrent v Non-Current

Assets and liabilities of a business or company may either be current or non-current. A current asset is one which can be converted to cash within the next 12 months. A current liability is one which is due and payable within the next 12 months. Non-current assets and liabilities are therefore ones which extend beyond the 12-month period. This is a very important distinction particularly in relation to the solvency of a business or company. If your current liabilities exceed your current assets it is possible, without other financial support, that you may not be able to pay all of your creditors and the business may be insolvent.

Net Profit

This represents the residual amount after deducting all expenses from revenue. It is one of the key indicators of the viability of a business. It also is the foundation for calculating the cash flow of any particular business, the net profit adjusted for non-cash items will show the net cash flow of a business.

EBITDA – Earnings Before Interest, Taxes, Depreciation and Amortisation

Yep, it’s a mouthful which is exactly why we abbreviate it! Like net profit this is an indicator of the viability and solvency of a particular business. It is a key financial metric often used to form the basis of a valuation of a particular business and excludes items which may not be relevant to the purchaser.

Equity

This is usually used as a proxy for the “net worth” of a business or a particular asset. In a business setting this would most commonly be used in relation to the net worth of a company. The equity of a company is generally made up of issued share capital, retained profits and reserves. In a personal investment situation this term will most commonly be used in relation to a specific investment i.e. “I have $200,000 equity in my investment property”.

learning about accounting terminologySunk Costs

This is a very important concept to understand particularly when considering an ongoing investment strategy. Sunk costs refer to an amount already spent regarding a particular investment or project and these amounts are unlikely to be recovered. The problem arises where people continue to invest money in a business investment or other projects which may not be viable, but they feel compelled to do so as they have already invested a significant amount of time or money. This being the sunk costs. The higher the sunk costs the more it may skew the decision-making process leading to poor investment and business decisions.

Intangible Assets

This is a broad category of assets and is simply defined as all assets other than tangible assets. There are numerous types of intangible assets in a business setting. Some of the most frequent intangible assets include goodwill, trademarks, patents, copyright, and other intellectual property. Intangible assets are inherently difficult to value. This situation will typically arise where someone is looking to sell their business and needs to determine a market value.

CGT – Capital Gains Tax

Unfortunately, this is an acronym I find myself using often to the frustration of my clients. I get partway through a conversation with my clients, and they will ask what is CGT? Capital gains tax is usually applied to the disposal of investment assets acquired after September 1985. The gain made on the disposal of these assets will be included in the assessable income of a taxpayer. There are significant exemptions and concessions which may be accessed when determining if CGT is applicable.

Bishop Collins Are Your Accounting Experts!

As I hope you can see from this terminology guide, accounting can be an incredibly complex thing to fully understand! That’s why it is imperative that you seek professional advice to make sure you get on top of your finances, and more importantly stay on top!.

Please reach out to us at Bishop Collins if you want to talk to the experts about your personal and business accounting needs!

Business Coaching

How to Start a Company in Australia

looking up at sky scraper building

Glenn Harris

Glenn Harris

Director

Thinking about how to start a company in Australia can initially seem to be an overwhelming task, particularly if this is something new to you. At Bishop Collins we are frequently asked “how do I start a company” and “how much to start a company in Australia” by both new and existing clients. This question is asked for a wide range of reasons. Some of the most common reasons for wanting to start a company include:

  • A small business is growing, and the owner wants to transition from a sole trader to a company.
  • To start a new business or acquire an existing business.
  • A multinational company wants to start operating in Australia
  • A trustee for family trust.
  • A trustee for a Self-Managed Superannuation Fund (SMSF).
  • To be used as an investment vehicle.

Read on to learn more about how to start a company in Australia and the considerations you may need to make.

large commercial building siteShould I use the Company Structure for my Business?

There’s a variety of reasons our clients choose to use a company structure, and it depends on each client’s individual circumstances. Some of the key reasons why we advise clients to use a company structure for their business or for their investment vehicle include the following:

Minimise Income Tax

For an operating business in Australia, the corporate tax rate is currently 25%. This is a very favourable tax rate when compared to the top marginal tax rate of 47%. The tax paid is retained in the company as a franking credit. This credit will be attached to future dividends paid by the company. The shareholder will receive a tax rebate for this franking credit on receipt of the dividend.

Asset Protection/Limited Liability

Operating your business as a company allows you to separate the risks associated in running the business from your personal assets. This means if a material risk arises in the business, i.e. litigation, your personal assets, such as your family home, will likely be protected from this risk.

Multigenerational Operation

A company has no fixed expiry date when established, unlike a trust. The Corporations Act in Australia allows a company to continue indefinitely until it is wound up.

New Business Partners

A company provides the flexibility to add new partners to your business in whatever proportional allocation is desired. By allotting new shares or selling existing shares, you can easily add new partners to your business to allow your business to grow. Share allotment also provides an excellent opportunity to issue shares to your employees as an incentive to their performance. This can be done under a well-defined employee share scheme.

business team learning how to start company in australiaWhat Guidance is Available for Running a Company in Australia?

The Corporation Act 2001 is the principal Commonwealth legislation in Australia which regulates operating a company in Australia. It provides guidance on how to create and operate a company in Australia.

The Act is administered by the Australian Securities & Investments Commissions (ASIC). Under the Act, ASIC has significant powers to ensure directors of companies operate in accordance with the law and associated regulations.

If you are starting a company in Australia, you should be familiar with your rights and obligations under the Corporations Act, in particular those relating to directors’ duties. These key responsibilities include:

  • Make decisions in good faith and for a proper purpose.
  • Do not have a material personal interest in the decision and make it in the best interests of the company.
  • Find out and assess how any decision will affect your company’s business performance, especially if it involves a lot of the company’s money or could have a material impact on the company’s reputation.
  • Keep informed about your company’s financial position and performance, ensuring your company can pay its debts on time.
  • Get trusted professional advice when you need assistance to make an informed decision.
  • Make full and frank disclosure about any material personal interests you do have.

Further detailed information regarding your director responsibilities can be found on the ASIC website here. It is very important you understand your obligations under the Act before you become a director. Penalties apply for noncompliance with the law.

person working at laptopHow to Start a Company in Australia

You can register your company through the Australian Government’s Business Registration Service here. However, due to the complexities in doing so, most people use a private service provider such as their accountant or solicitor to incorporate their company.

Under recent legislative amendments, all directors now require a Director ID number before they are appointed as a director of a company. A Director ID is a unique identifier that a director will apply for once and keep forever – which will help prevent the use of false or fraudulent director identities. More information about Director IDs can be found on the ASIC website here.

Once your company is incorporated, there are some key ongoing legal obligations you will need to ensure your company complies with. These include:

  • Setting up a registered office and principal place of business.
  • Keeping the company details up to date with ASIC by lodging the appropriate forms in a timely manner. Fees apply for late lodgment of ASIC forms. Most forms are due for lodgment with 28 Days of the date of change.
  • Keeping appropriate financial records.
  • Reviewing your annual ASIC statement and pay the annual filing fee.

Further information on these key requirements can be found at the ASIC website.

window signage pay your tax now hereTaxation and Other Obligations

In addition to the requirements under the Corporations Act as a company director, you will also need to ensure your company meets its obligations under various other Commonwealth and State legislation. These will include:

Taxation

Tax is administered by the ATO and may include Income Tax, Goods & Services Tax, PAYG withholding, Fringe Benefits Tax.

Employees

Obligations in relation to employees include National Employment Standards, Work Health and Safety Act, Superannuation Guarantee, Payroll tax, worker compensation insurance.

Compliance with Other Laws

Depending on the company’s business operations, these may include Anti-money laundering with AUSTRAC, land tax registration, fair trading, privacy laws, franchising code, intellectual property, environmental protections, importing and exporting goods.

Let the Professionals Help you Start your Company

If you’re looking for advice on how to start a company and the requirements involved in doing so, getting professional advice is a smart course of action. The team at Bishop Collins are experts in every aspect of company structure and business establishment and provide solutions to ensure your company is operating legally and profitably.

Please reach out to us at Bishop Collins if you would like to seek professional advice on how to start a Company.

NOTE: Information regarding company incorporation and operations sourced from www.asic.gov.au current at December 2022.

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Managing Your Australian Business Number (ABN)

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Glenn Harris

Glenn Harris

Director

While there is a limitless amount of preparation required to start running your own business, there are some critical basic matters you need to attend to regarding your tax compliance and related matters. One of the key components to operating a business in Australia is an Australian Business Number.

The Rewards of Running Your Own Business

Creating, building, and running a small business is equal parts rewarding and challenging. There is a lot of personal satisfaction to be gained from nurturing your business and seeing it grow and the opportunity it provides your family, employees and other stakeholders connected to your business.

It provides you the freedom to be your own boss and make decisions which you believe are appropriate for your given field of expertise. It will allow you to build wealth and create something of value you can pass onto the next generation or sell for a financially comfortable retirement.

two pairs feet motivational pavement signWhat is an Australian Business Number?

One of the key components to owning and running a business in Australia is an Australian Business Number (ABN), which you’ll need to apply for. This is a unique 11-digit number which allows the government and other businesses to identify who you and your business are.

Not everyone is entitled to an Australian Business Number. To be entitled to an ABN you need to be operating in Australia. You must have started trading or have commenced business-like activities towards the commencement of business-like trading activities.

If your activities are a hobby or you are an employee, you will not be entitled to an ABN for these activities.

Your Australian Business Number does not replace your Tax File Number (TFN). Your business will need both numbers unless you conduct your business as a sole trader and then you will use your personal TFN.

Regardless of your legal business structure, the requirements for an ABN will be similar. These legal structures may include sole trader, partnership, trust, superannuation fund or company.

It is illegal to apply for an Australian Business Number if you are not entitled to one. Penalties of up to $10,200 may apply for each false and misleading statement made in connection with an ABN application.

An Australian Business Number doesn’t replace an Australian Company Number (ACN). An ACN is a unique number issued by the Australian Securities & Investments Commission (ASIC) when you incorporate a new company.

business owner holding open signWhy Do I Need an ABN?

When running a business in Australia it is critical to have an Australian Business Number. You will use your ABN to:

  • Avoid having customers withhold payments made to you**
  • Register for Goods & Services Tax (GST)
  • Other business registrations including (PAYG) withholding and Fringe Benefits Tax
  • Identify your business with customers and suppliers

** “The non-ABN withholding rule” – If you supply services to another business, with a value greater than $75, and you do not provide your ABN, the customer is required to withhold tax at the top marginal rate from the payment to you. This rate is 47% from 1 July 2017. Where an amount is withheld under this rule the withheld amount is reported on the customers next business activity statement. The withholder is then required to provide you with a statement confirming the withheld amount so you can claim the appropriate tax credit.

Applying for an ABN

You can apply for an Australian Business Number at the Australian Government Business Registration services website.

Make sure that when you go to apply, you have the following information on hand to complete the application:

  • Details of your business structure
  • Proof of Identity
  • Details of your business operations i.e. industry type etc

You will generally receive your ABN immediately on completion of the application, assuming you were properly identified. If more information is required to complete the application the ATO will generally contact you within 20 business days.

three colleagues laughing informal meetingHow Long Does an ABN Remain Active?

Your Australian Business Number will remain active as long as you are operating your business. If you cease operating your business, you will need to cancel your ABN as you are no longer entitled to hold an ABN. The ATO does periodically check in to determine if you are still carrying on a business. This review by the ATO will be more likely to occur where you fall behind with your Business Activity Statement (BAS) and income tax return lodgements.

How to Cancel an ABN

You can cancel your Australian Business Number if you are no longer carrying on a business in Australia by contacting the ATO. Some examples of why you would need to cancel your ABN include:

  • Your business has been sold
  • Your business has closed down
  • Your Business is no longer operating in Australia

Before you cancel your ABN, you need to ensure all of your connected registrations lodgements are up to date and also cancelled with the ATO including:

  • GST
  • PAYG (withholding)
  • Single Touch Payroll
  • FBT

How to Reactivate an ABN

Once you cancel your Australian Business Number, you are unable to simply “reactivate” it. You will need to re-apply for an ABN should you require one again in the future. In this case, you should include your old ABN in the application when asked to do so.

person searching australian business number on laptop

Where Do I Find a Business’s ABN?

You can search for an Australian Business Number for another business you deal with on the ABN Lookup service. This is a free public view of the Australian Business Register. You can also use this service to update your own ABN details. In this current environment it is critical you keep your ABN details up to date as many agencies across all levels of government rely on the ABN information to identify your business and provide services.

Get Professional Help on ABNs

A registered tax agent can support you and provide any help you require in connection with your Australian Business Number and your dealings with the Tax Office.

Should you require any help in connection with your ABN please do not hesitate to reach out to us at Bishop Collins and our friendly and professional team will be happy to assist you.

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